Top Reasons for a Shared Office Space

By: Russ | Published: November 11, 2009 | Filed under: About small businesses, Shared office space, Sunshine Suites

Top Reasons for a Shared Office Space, by Joe Raby:As Managing Partner and Co-founder of Sunshine Suites, a shared office space in New York City with two locations, I’ve found there are many reasons to start your business working in a shared office space instead of renting your own office or staying on your couch. The list below is nowhere near complete, but does highlight some of the major benefits of working in an office community. Sunshine Suites was founded based on my own troubles of starting an internet gaming company. My partner and I tried to solve all the headaches that we went through when setting up our office, and make sure others didn’t have to go through the same. Below are what we believe to be the top 6 biggest benefits of working with other small business owners rather than going at it alone.6. Access to community events – A good shared office space should have a lot of events going that will open up opportunity and allow you to meet others. At Sunshine Suites, we host at least two or three events every week – anything from our bowling and softball teams to a weekend at our Vermont vacation cabin. We host numerous educational events and roundtable discussions, and of course meet & greets and networking lunches. Also, a quality shared office space will not leave it up to you to meet people, but will encourage and proactively make sure there are plenty of opportunities to meet all the other small business owners in the space.5. Every Business Service at your fingertips – Imagine being able to check on your marketing campaign, verify your records with your bookkeeper, or view that website update in minutes any time you’d like. Working in a shared office, you not only have a choice of numerous services (all that come from the referrals of your friends), but you can actually grab lunch with your bookkeeper, or check out the graphics on your website, or have access to any service you need instantly. This makes for much better service, with you in the loop the whole way and your input given at any time. It also opens the door to other services and ideas that are out there, that a neighbor may be working on.4. Stay focused on your business – Being in a shared office space allows you to write one check a month to cover all your office needs. You never have to worry about reordering paper, running out of toner, or paying the electric bill – someone else takes care of all his so you can focus on your business.3. Keep your burn rate down – Working in a community office space can save you up to 60% of the costs of renting your own office. Most companies don’t realize the time and expense that goes into having an individual space vs. sharing one with others. For one low price, you can have access to numerous conference rooms, high speed internet access, a receptionist, fax machine, copy machine, printing, etc. The actual cost of purchasing all these services on a monthly basis and maintaining them is significantly higher than sharing.2. Flexibility – Working in a shared office space allows for maximum flexibility when hiring new staff or when you need to save money during a downturn. Here at Sunshine Suites, we allow companies that to add or reduce the amount of space they take with as little as 1 to 30 days notice, depending on the need. If you run a seasonal business and need to ramp up during busy season and then scale down, a shared office space is perfect. If your business is continually growing, and you need to keep adding employees, it doesn’t make sense to lock yourself into a long term lease – especially if you are not sure of how much space you’ll need in two years. You also will never have to spend more than necessary in anticipation of hiring people down the road. As a small business owner, flexibility in one of your biggest expenses – rent – is incredibly helpful both in good and bad times.1. Networking, Networking, Networking! – Working with others in different industries allows you to connect with hundreds of potential clients, potential referral sources, and, most importantly, potential ideas. Being surrounded by this, especially at an early stage in your startup, is invaluable. Some of the people here at Sunshine Suites have received so many referrals, particularly because they are not competing with each other, that they have almost entirely focused their marketing efforts on the Sunshine community. It doesn’t take a silver tongue – just someone willing to show up at the events we have throughout the week, such as our bowling team, the meet & greets, our networking lunches, or our educational speeches. So, remember: 1. Keep your burn rate at a minimum. 2. Get out of the house! You need to be surround by open-minded people with whom you can discuss ideas! 3. Pick a business partner who offers different skills than you (while having the same moral beliefs and ethics). 4. Keep good, accurate accounting records. 5. Go to as many networking events as possible 6. Be your own best sales person. Never hire someone to do a job you can do better (especially sales). 7. Start small. Don’t assume people will like your product , so test it and get feedback (baby steps) . 8. Learn about the many programs and benefits available to you via the city and grants. 9. NETWORK NETWORK NETWORK! 10. Don’t be afraid to try new approaches. Always adapt to change and competition.